Why one folder stops working around application ten
One folder is fine at the start. One resume, one cover letter, done. The trouble begins once you adapt something for each role: a line in the profile, a different opening paragraph, another cover page. One document becomes twelve, and not one of them tells you what it was for.
The file name carries everything
resume_final, resume_final_2, resume_new_final. The name is the only place the difference is recorded, and it is the worst possible place: it is short, it sorts alphabetically rather than sensibly, and three weeks later you cannot tell which "final" came last.
Nobody knows what actually went out
When the invitation arrives you need exactly the version the company read. Not the one you kept editing afterwards. Without a link between the two you are guessing, and guessing costs you your footing in the interview.
The certificates are somewhere else
The resume in your downloads folder, the references scanned into an email from two years ago, the cover page in some word processor. For every application you collect the same files all over again.
- The file name carries everything
- Nobody knows what actually went out
- The certificates are somewhere else
One folder is fine at the start. One resume, one cover letter, done. The trouble begins once you adapt something for each role: a line in the profile, a different opening paragraph, another cover page. One document becomes twelve, and not one of them tells you what it was for.
What lives in the vault
Four types, one place. Three of them are created inside Jobvin and stay editable; the fourth you bring along as a PDF.
Resumes
Your base version and every tailored one beside it. The base carries the "Active" badge, tailored versions carry "Tailored" plus the name of the application they were written for.
Cover letters
One letter per application. Drafts stay marked as drafts until the matching application moves to "Applied", at which point the document says so itself.
Cover pages
The title sheet with photo, role and contact details. It sits in the vault as a document of its own rather than as an appendix to the resume, and it can be copied for the next application instead of rebuilt.
References and certificates
Employer references, degrees, course certificates. Uploaded once as a PDF, attachable to every application. When you upload, you can mark each one as a Zeugnis, a certificate, or something else.
- Resumes
- Cover letters
- Cover pages
- References and certificates
The badges are neither decoration nor guesswork: "Active", "Tailored", "Linked", "Sent" and "Draft" all come from real data - from your base version, from the link to an application, and from that application’s status. A document written in English also gets a language chip.
Two axes instead of twenty folders
A document always belongs to two things at once: to a type and to an application. In a file system you have to pick one of them and squeeze the other into the name. Here both hold at the same time.
By type
All resumes. All cover letters. All cover pages. All certificates. One click and the vault shows a single drawer, with the number of documents right on the tab.
By application
One folder per application, plus one for everything that belongs to none. That is how you see at a glance that this role is still missing its cover letter.
Search across the names
The search box works on your document titles. It deliberately does not search inside your resumes: what you type is the name you gave the document yourself.
Both filters live in the address
Type and application are URL parameters. A bookmark on one application’s folder leads straight back to it, and a link out of that application lands in the right drawer.
Grid or list
The grid shows previews and badges, the list fits more rows on screen. Your choice is still there on your next visit.
The fill level is always visible
A bar shows how many of the 400 possible documents are taken. If it gets tight, you see it before creating something fails.
Example view
- By typeAll resumes. All cover letters. All cover pages. All certificates. One click and the vault shows a single drawer, with the number of documents right on the tab.
- By applicationOne folder per application, plus one for everything that belongs to none. That is how you see at a glance that this role is still missing its cover letter.
- Search across the namesThe search box works on your document titles. It deliberately does not search inside your resumes: what you type is the name you gave the document yourself.
- Both filters live in the addressType and application are URL parameters. A bookmark on one application’s folder leads straight back to it, and a link out of that application lands in the right drawer.
A document always belongs to two things at once: to a type and to an application. In a file system you have to pick one of them and squeeze the other into the name. Here both hold at the same time.
What you can do with a document
Clicking a card opens its detail view. What you are offered there depends on the type of document - and only what actually works is offered.
Edit
Resumes, cover letters and cover pages open in their editor with the state you last saved. Uploaded certificates have no editor: a PDF from somebody else cannot sensibly be rewritten.
Rename
Names up to 200 characters, right in the detail view. If a document still carries its starting name, the card points that out and suggests one built from your target role, the company or the date.
Duplicate
A version that worked becomes the basis for the next application. The copy automatically gets a free name so no two documents end up identical. Certificates are excluded: a second copy of the same PDF would only use up a slot.
Download
Uploaded references and certificates come back to you as PDFs. Resumes, cover letters and cover pages are exported from the editor, because that is where the template, colours and typeface sit next to them.
Tie it to an application
Tailored documents stay connected to their application. When the invitation arrives, you find the exact version the company read in seconds.
Throw it away
Deleting moves a document to the bin, not into nothing. An undo button appears right after, in case you caught the wrong card.
- Edit
- Rename
- Duplicate
- Download
- Tie it to an application
- Throw it away
One exception worth knowing: documents from a one-click application belong to one shared record. They are edited in the application studio rather than individually in the editors, cannot be renamed or copied one by one, and move to the bin as a set.
The bin keeps things for 14 days
The common fear about a vault is not that it fills up. It is that something you still need disappears. That is why no click in this vault deletes immediately.
Deleting means putting away
A deleted document leaves the drawers but stays in the bin. All four types behave the same way.
14 days to bring it back
That is how long you can restore any document. Every card in the bin shows how many days it has left, and the deadline is repeated above the list.
Permanent only on request
The only things removed for good are the ones you say so about: a single card, or the whole bin. Both ask first, because after that there is nothing to recover.
- Deleting means putting away
- 14 days to bring it back
- Permanent only on request
The common fear about a vault is not that it fills up. It is that something you still need disappears. That is why no click in this vault deletes immediately.
One detail that honestly belongs here: restoring counts against the vault limit again. If it is full, you have to make room before that old resume fits back in.
The limits, spelled out
What the vault cannot do is written here and not in the small print. Finding out after signing up feels like a trick, and rightly so.
At most 400 documents
What gets counted are the cards you see, across all four types together. The bin does not count, so deleted items never block you. A finished one-click application takes up to three slots, because it consists of three documents.
Attachments as PDF only, up to 10 MB
References and certificates are accepted as PDF and nothing else, and the file is checked before it is uploaded: a renamed image will not get through. A scan over 10 MB has to be shrunk first.
Account required
The vault sits behind the login. Without an account there is none, and nobody but you sees what is in it.
No version history
What is stored is the current state, not every intermediate draft. If you want to keep two variants side by side, duplicate the document - that is exactly what the copy is for.
- At most 400 documents
- Attachments as PDF only, up to 10 MB
- Account required
- No version history
Who this is worth it for
Not everyone. If you write one application and then stop, you do not need a vault. From the third one onwards it looks different.
If you apply in parallel
Five applications in two weeks, each with its own letter: without a link between document and role, the callback is exactly when it falls apart.
If you really do tailor
Adapting the resume per role produces variants automatically. The vault turns those variants into an order instead of a problem.
If you need to show proof
References and certificates sit in one place and can be attached, instead of being dug out of old emails every time.
If you pick this up again months later
A search rarely starts from zero. What worked last time is still there, with a name, a date and its context.